The ideal room arrangement allows for all audience members to be able to see and hear Ben and see and hear his PowerPoint presentation without visual obstruction. For presentations to audiences of fewer than 200, classroom style set-up is preferable; for larger groups, auditorium seating is suggested. If rounds are used, the audience members should be positioned in a semi-circle facing the front.
For groups that exceed 100, it is advisable to provide staging to elevate Ben so that those in the back can see him. The staging should be positioned as close to the front row of audience members as possible to create a setting that is as intimate as possible. While a podium is not necessary, please provide a small table or tray for props, notes, etc… Ben tends to move around the room.
Please provide a professional quality cordless lavaliere with a brand new battery. A cordless hand-held mic should be readily available as a back-up. Ben’s mic should not be the one used to introduce him.
Ben may integrate a multimedia PowerPoint presentation into this program, and he will bring his own laptop. To assure success for his presentation, please provide the following:
Because of the embedded graphics, video, and fonts, Ben’s presentation must run from his laptop computer, and will not be transferred to a house laptop. Because this presentation moves quickly, Ben needs to be in full control of his laptop, so it does not work to hand Ben a ‘pickle’ device to signal a technician to advance Ben’s slides for him. Ben’s laptop will require three connections: 1) a secure VGA and/or HDMI connection to the projector(s); 2) a mini-plug sound port connection to the mixing board of the house sound system for audio; and 3) a power strip
In larger rooms, Ben asks that a screen be positioned slightly off the center of the stage so he is not walking between the beam of the projector and the screen. In smaller rooms, a video screen will need to be positioned in the front corner of the room (in a corner where there are no entry doors). The screen should be positioned so that all audience members can view it. Please exercise care that no direct light is upon the screen—if lights above it cannot be dimmed, please see that they are disconnected.
PROJECTOR and WIRELESS REMOTE DEVICE
Ben will need a video/data projector to interface with his laptop computer. This should be a late model projector (minimum 1024x768 VGA resolution with at least 1200 ansi-lumens) bright enough to be seen on the screen without dimming the room lights. The projector should be positioned on an A/V cart aimed at the screen with the three connections described above available to it.
The room needs to be fully lit to maintain a high energy level in the audience. Again, unless the projector is extremely bright, please ensure no direct light is reflected on the screen. Stage may be lit from end to end. Please do not use a follow spotlight.
When appropriate, Ben will send a master handout/worksheet to be duplicated for all program participants prior to the presentation. Ben asks that these not be distributed to the audience before his program.
www.BenBakerSpeaks.com 604 512 7174